Privacy Policy

1. Who we are

World Tennis Together Limited ("WTT", "we", "us") operates the platform available at worldtennistogether.com.

We are the data controller responsible for your personal data:

  • World Tennis Together Limited
  • 56 Leman Street, London, England, E1 8EU, United Kingdom
  • Company number: 15527886

For any privacy-related enquiry, contact us at: [email protected]

2. Data we collect

When you create an account or register for a tournament, we collect:

  • Full name, email address and password (hashed)
  • Date of birth, gender and country of residence
  • Payment information (processed by Stripe — we do not store card details)
  • Tournament registration history

If you use our contact form, we also collect your name, email address and message. This information is transmitted to our team by email and is not stored in our database.

We do not collect data beyond what is strictly necessary to provide our services.

3. How we use your data

We process your data only for the following purposes, each on a specific legal basis under Article 6 of the GDPR:

  • Creating and managing your account — performance of a contract (Art. 6(1)(b))
  • Processing tournament registrations and payments — performance of a contract (Art. 6(1)(b))
  • Sending transactional emails (registration confirmation, password reset, email change) — performance of a contract (Art. 6(1)(b))
  • Calculating and publishing world rankings — legitimate interests (Art. 6(1)(f)): sporting integrity and transparency
  • Complying with our legal obligations — legal obligation (Art. 6(1)(c))

We do not sell, rent or share your personal data with third parties for marketing purposes.

4. Data retention

Your personal data is retained for the duration of your relationship with WTT, and for a maximum of 3 years following your last activity on the platform.

You may close your account at any time from your profile page. When you do so, your personal information (name, email address, date of birth) is anonymised immediately and permanently — it cannot be restored. Your login access is revoked.

Tournament registration records and ranking data are retained in anonymised form for statistical and sporting integrity purposes. These records contain no information that can identify you.

5. Your rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data ("right to be forgotten")
  • Restrict processing of your data
  • Portability — receive your data in a structured format
  • Object to processing

To exercise any of these rights, contact us at: [email protected]. We will respond within one month of receiving your request, as required by Article 12 of the GDPR. This period may be extended by a further two months where necessary, in which case we will inform you of the reason for the delay.

You also have the right to lodge a complaint with a data protection supervisory authority. If you are based in the United Kingdom, this is the Information Commissioner's Office (ICO) (opens in new tab). If you are based in the European Union, you may contact the supervisory authority of your country of residence (e.g. CNIL in France, BfDI in Germany, AEPD in Spain). A full list is available at edpb.europa.eu (opens in new tab).

6. Children's data

The WTT platform is designed for junior tennis players aged 10 and under (categories U6 to U10). Children do not create accounts themselves. Only a parent or legal guardian may register an account and create a child's profile on their behalf.

The personal data of a child (first name, last name, date of birth, gender, nationality and competition history) is collected and processed solely on the basis of the contract entered into with the parent or legal guardian (Art. 6(1)(b) GDPR / UK GDPR). We do not use children's data for any marketing, profiling or advertising purpose.

Parents and legal guardians may at any time access, correct or request the deletion of their child's profile directly from their account, or by contacting us at [email protected].

7. Cookies

We use only strictly necessary cookies for authentication (session management). No advertising or third-party tracking cookies are used.

8. Third-party processors

We share data only with the following processors, strictly for the purposes described above:

No other third parties have access to your personal data. We do not use any advertising networks or analytics services.

9. International users

The Platform is open to participants worldwide. Regardless of where you are located, we apply the standards of the UK GDPR and the EU GDPR to all users we target.

Your personal data is stored and processed on servers located in the European Union (OVHcloud, France). If you access the Platform from outside the EU or the UK, your data is transferred to and processed within the EU, which provides an adequate level of data protection.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or via a notice on the platform.

Last updated: March 2026